In addition to inviting people to attend
meetings, you can also schedule resources, such as the conference
room where you plan to hold the meeting, or the slide projector
you plan to use for a presentation.
In order to schedule a resource, the
resource must have its own mailbox on your server. An individual
in the organisation sets up and administers the mailbox. Aside
from that, the resource is self-sufficient, accepting and
rejecting invitations automatically. When you want to schedule
the resource, you can invite it to a meeting. The invitation
is accepted if the resource is free, and the meeting is automatically
entered in the resources calendar.
The administrator for the resource
can restrict the ability to schedule the resource. For example,
if only managers are allowed to book certain conference rooms,
permissions can be set so that requests from managers are
accepted and requests from non-managers are declined.
Step by Step
- Set up a mailbox profile for the
resource in Exchange.
- Open Outlook in the profile that
has been set up for the resource.
- On the Tools menu,
click Options, and then click Calendar
- Click Resource Scheduling.
- Click the options you want.
- Click Set Permissions,
and then complete the procedure for setting resource permissions
for users. The Resource users are those in the organisation
who will have access to booking the various resources.