When your contact list is extremely large, it is easier to separate influential people by assigning a colour to them so that they are easily identified.

Step by Step

1. Click View, Current Views, Define View.
2. Click the New button.
3. Type a name for your view such as “Important Contacts”.
4. From the type of view list, select card.
5. Ensure that All Contact Folders is selected.
6. Click the Fields button on the Summary view dialog box.
7. Scroll to find the Job Title field in the list on the left hand side of the dialog box. Click Add.
8. Click OK.
9. Click the Auto formatting button.
10. Click Add and type in a Name such as “Important Contacts”.
11. Click the Condition button and select the Advanced tab.
12. From the Field drop down list, select Frequently used fields and click Job Title.
13. Leave the condition field with the default operator “contains”.
14. In the value field type “Director”.
15. Repeat step 12 to 14 for other criteria that you wish to set.
16. Click OK and Click the Font button.
17. From the Font dialog box, select the colour red from the drop down box provided and click OK.
18. Click OK and OK again.