Categories are key words or phrases that help
you manage Outlook items, such as contacts, e-mail messages,
journal entries and meetings. With categories, you can set
up relationships between items stored in different places
Step by Step
- Select the items you want to assign to a category ie an
address in your contacts list.
- On the Edit menu, click Categories.
- In the Available categories box, select the check boxes
next to the categories you want.
If the category you want isn't available, you can quickly
add a new category to the Master Category List. Type the
category name in the Item(s) belong to these categories
box, and then click Add to List.
Note: If a check box is shaded, only
some of the selected items are assigned to that category.
To add all selected items to the category, click the shaded
check box until a check mark without shading appears.
To remove all selected items from the category, click
the shaded check box until it is clear.