Categories are key words or phrases that help you manage Outlook items, such as contacts, e-mail messages, journal entries and meetings. With categories, you can set up relationships between items stored in different places in Outlook.

Step by Step

1. Select the items you want to assign to a category ie an address in your contacts list.
2. On the Edit menu, click Categories.
3. In the Available categories box, select the check boxes next to the categories you want.
   If the category you want isn't available, you can quickly add a new category to the Master Category List. Type the category name in the Item(s) belong to these categories box, and then click Add to List.
   
   

   Note: If a check box is shaded, only some of the selected items are assigned to that category. To add all selected items to the category, click the shaded check box until a check mark without shading appears. To remove all selected items from the category, click the shaded check box until it is clear.