Earlier
this year (March, 2008) Microsoft declared (in an Exchange
Team blog) that Public Folders will be retained in the next
version of Exchange (code named E14). This means that Public
Folders will be supported for 10 years after E14 is released:
http://msexchangeteam.com/archive/2008/03/31/448537.aspx
An earlier blog by Terry Myerson
in 2006 entitled, "Exchange 12 and Public Folders"
stated Public Folders were being "de-emphasized".
While Exchange 2007 (which retained Public Folders) is supported
for 10 years from release, those new to public folders were
encouraged to look at SharePoint. This use of the word "de-emphasized"
was interpreted this to mean that "Public Folders are
dead, and you need to migrate to SharePoint now!" . At
the time what it really meant was that Microsoft would support
public folders for Exchange 2007 (E12), but would not guarantee
that they would be supported in releases after E12, nor would
additional feature content be added to Public Folders.
As we know now, that position
has changed somewhat. Microsoft will now continue to support
Public Folders in the next major release of Exchange Server,
after Exchange 2007. This means Public Folders will have full
support for 10 years after the release of the next major release
of Exchange Server.
Despite the surprise from the
marketplace, Microsoft pointed to the fact that they had stated
this 'way back in 2006! They pointed to a blog
post by Scott Schnoll from June of 2006:
We get a lot of questions
on Microsoft's strategy for public folders in Exchange Server.
For those of you who are still wondering what the fate of
public folders are, be aware that:
- Public folders are present
and FULLY SUPPORTED in Exchange 2007.
- The next major version
of Exchange Server AFTER Exchange 2007, will also likely
include public folders.
Microsoft's stated
direction for public folders is the SharePoint product suite.
The company has strongly suggested to customers that it should
be moving to – or at the least launching any new collaborative
data on -- Office SharePoint Server 2007. SharePoint, while
it does a GREAT job at some things (document libraries come
to mind), it does poorly at other things (threaded conversations)
and does not do some things at all (replication of content
to many sites).
Also lots of IT shops are postponing
a transition because it costs money, and they say the public
folders work just fine for today's purposes.
ExchangeWise Strategy
ExchangeWise (Pty) Ltd is a
specialist software house focusing on the development and
marketing of applications and utilities that provide functionality
in the core business areas of messaging, collaboration, customer
relationship management (CRM) and knowledge management. The
company focuses primarily on Microsoft’s technologies
and product and for this reason most of the company’s
offerings are designed to enhance the functionality of Microsoft
Exchange Server and its primary client, Microsoft Outlook.
The company has been careful
to develop a range of products that maximize all the features
and advantages of Public Folders while at the same time giving
users plenty of alternatives to migrate away from Public Folders
should a customer feel this to be the appropriate course of
action. Some of these products are:
- MX-Contact Outlook-Folder
Editions: MX-Contact (www.mxcontact.com)
is an Outlook-based CRM that has 6 different versions available
catering for a single user through to an enterprise with
thousands of users, with data storage in an Outlook Data
File, Exchange Server Public Folders, or Microsoft SQL Server.
The WorkGroup and Corporate Editions utilize Public Folders
directly for data storage.
- MX-Contact SQL Editions:
The MX-Contact
SOHO and Enterprise Edition still use Outlook forms but
store all data in SQL Server, so that users enjoy the benefits
of having all the extended functionality that MX-Contact
provides still within their Outlook profile, while at the
same time IT Managers are comfortable that the data is stored
in a true relational database that is robust and scalable,
i.e. SQL Server.
- MX-Folders: MX-Folders
is an Outlook Add-In product that allows users to utilize
existing Public Folders, along with their custom Outlook
forms, but store the data directly in SQL Server, rather
than in the Public Folders. This enables one to continue
reaping the investment made in customizing the forms but
at the same time have the data stored in a true relational,
scalable database, namely SQL Server, with its corresponding
advantages, namely easier reporting, data integration and
backup.
- MX-Contact.NET (www.mxcontact.net):
MX-Contact.NET is a Microsoft.NET-based product that uses
the same database as the SQL Editions. While it is integrated
with Outlook, it does not use Outlook forms or Public Folders
at all. Moreover it is a web-based product that that either
be hosted internally or hosted on an ISP’s server.
So even if Microsoft had eliminated support for Public Folders,
the company would already have been in a position to immediately
migrate the existing customers of the MX-Contact Workgroup
and Corporate Editions (which store their data in Public
Folders).
- MX-Sync: (www.mxsync.com).
MX-Sync is an Exchange Server to SQL Server synchronization
utility that is designed to synchronize items bi-directionally
between a user’s personal folders in Exchange Server
(Inbox, Sent Items, Contacts, Calendar, Tasks, etc.) and
a set of SQL Server tables, or a set of Public Folders (either
standard or MX-Contact) and an equivalent set of SQL Server
tables (either from a non MX-Contact CRM system or from
an MX-Contact SOHO or Enterprise Edition system). Thus MX-Sync
can be used to keep Public Folder data and SQL data in sync,
so as to maximize the advantages of each platform.
Summary
Public Folders
continue to be one of the most popular features in Exchange
Server although Microsoft has been trying to get IT shops
to change users' habits and move content to its SharePoint
platform.
Fortunately, now there is no
big rush to move off of public folders today because we can
expect full support for Public Folders at least through the
life of Exchange Server 2007, which goes to 2016, and beyond
to probably 2020, the end of the extended support lifecycle
of E14.
References
Public Folders and E14 - The Next Version of Exchange
http://theessentialexchange.com/blogs/michael/archive/2008/03/25/public-folders-and-e14-the-next-version-of-exchange.aspx
Users hold fast to public folders despite iffy future
http://searchwinit.techtarget.com/news/article/0,289142,sid1_gci1267231,00.html
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